Credit awarding system-DCPE

Introduction

ContinuingProfessionalEducation activities particularly maintain and update the knowledge, skills, and professional performance of the facultyand built the relationships that an expert uses to provide services.

Classification Of CPE Activities

A. Live activities

The activities which the activity director proposesmust attend (in person or virtually) in order to claim credit can be offered in a variety of formats that from national conferences and live Internet teleconferences to local workshops, seminars, symposia or lectures.

B. Regularly Scheduled Series

Regularly Scheduled Series (RSS) exists to provide guidance for staff, faculty thatobtains credits for RSS. This includes guidance regarding the requirements for the planning and execution of RSSs.

A Regularly Scheduled Series (RSS), as defined by the Accreditation Council is an activity that

  • is planned to have a series with multiple sessions
  • occurs on an ongoing basis (offered weekly, monthly, or quarterly)
  • primarily planned by and presented to the accredited organization’s professional staff Examples of RSSs are Grand Rounds, Tumor Boards, M&M Conferences & Journal Club.

Ziauddin University holds its RSSs to the same standards as other CPE activities it sponsors with regard to fulfillment of its CPE mission, needs assessment, evaluation, documentation, and compliance with the ZUcriteria.

C. DCPE-ZUCredits Level II*

DCPE-ZU – Credit Level IIfor such learning activities as: teaching other professionals; unstructured online searching and learning; reading authoritative medical literature. Other examples include:

  • consultation with peers and medical experts;
  • small group discussions;
  • self-assessment activities;
  • medical writing;
  • preceptor ships;
  • research;
  • reviewer of a journal

In each case, the physician individually determines the educational value of that DCPE-ZU - activities in which he or she participates.

Documentation: Physicians should self claim credit for appropriate DCPE-ZU Credit activities on the DCPE-ZU - application form.

Assigning credit for learner participation
  • Sixty minutes of participation (i.e., formal interaction between faculty and the physician audience) in a certified live activity equals one (1) DCPE-ZU - Credit.

  • Activities may be certified for, and credit awarded to physicians in, 15 minute or 0.25 credit increments; in both cases may round to the nearest quarter hour.

  • Simultaneous certified/approved sessions within a live activity can only be counted once.

  • If sections of a proposed activity do not fit the definition of CPE then these sections must be clearly identified in the activity proposal and excluded from the designated maximum amount of credit.

* Note: The credits may be used for appraisal at the University.

Assigning credit for teaching

DCPE may also award DCPE-ZU - Credit to their faculty for teaching at the certified live activities. This credit acknowledges the learning associated with the preparation for an original presentation.

  • Faculty may be awarded two (2) DCPE-ZU – Credit for each hour they present at a certified activity.
  • Faculty may not claim simultaneous credit as learners for sessions at which they present; however, they may claim participant credit for other sessions they attend as learners at a certified live activity.
  • Credit may only be claimed once for repeated presentations.

General considerations

Ethical considerations for physicians and providers of CPE

DCPE expects activity directors to present commercially unbiased, independent and objective information in all of their activities and should meet the DCPE Standards for Commercial Support.

Disclosure

Conflict of Interest/Disclosure Forms for the Course Director(s), Planner(s) and Independent Reviewer must be provided along with the application so that the CPE Office can identify and resolve potential conflicts of interest and verify the independence of the educational planning process..

The DCPE office will evaluate and make sure that the activity must adhere to the following criteria:

  • No product-promotion or product-specific advertisements are juxtaposed with educational materials
  • Disclosure to the learners of the source of the commercial support is made prior to the start of the activity
  • Presenter's commercial relationships must have been disclosed properly
Content

Activity director should collaborate with their faculty, whenever possible, to ensure the content of the educational activities they propose for DCPE-ZU - Credit is correct, current and objectively presented.

Educational needs should guide activities and the development of their purpose and/or learning objectives. These needs may be driven and defined by the activity director/department based on the physician’s feedback within or outside organizations. CPE activities may describe or explain complementary and alternative health care practices. As with any quality CPE activity, these need to include discussion of the existing level of scientific evidence that supports the practices. However, education that advocates specific alternative therapies or teaches how to perform associated procedures, without scientific evidence or general acceptance among the profession that supports their efficacy and safety, cannot be certified for DCPE-ZU - Credit.

To be designated for DCPE-ZU - Credit, activity director/department must assure that their educational activities:

  • Conform to the definition of CPE.
  • Present content appropriate, in-depth and scope for audience.
  • Conform to the DCPE Standards for Commercial Support, and are non-promotional in nature.
  • Address demonstrated educational needs.
  • Communicate a clearly identified educational purpose and/or objectives.
  • Use learning methodologies and format(s) appropriate to the activity’s educational purpose and/or objectives.
  • Use evaluation mechanisms to assess an activity’s quality and relevance to its purpose and/or objectives.
  • Are designated for DCPE-ZU - Credit in advance; activities cannot be retroactively designated for credit.
  • Include the Designation Statement in any activity materials that reference CPE after official approval from DCPE.
Records

It is the responsibility of all Departmental Coordinators to maintain accurate record of attendance.. DCPE would provide the certificates only at the conclusion of the educational activity strictly on the condition of provision of the attendance and the evaluations by the activity director, so that those physicians can accurately awarded their credit for participating.

DCPE would record the actual number of DCPE-ZU - Creditsawarded to each of the participants. These records would be retained by DCPE, for each of their certified activities, for a minimum of three years.

Registration Fee

Participants who pay the registration fee for DCPE-ZU - Credit designated activities are only eligible to participate and awarded the DCPE-ZU - Credit(s). The registration fee charged is to be deposited in the DCPE account.

Educational Planning

To be designated for DCPE-ZU - Credit, activity director/department must assure that their educational activities:

  • Conform to the definition of CPE
  • Activity director should collaborate with their faculty, whenever possible, to ensure the content of the educational activities they propose for DCPE-ZU - Creditis correct, current and objectively presented.
  • Educational needs should guide activities and the development of their purpose and/or learning objectives. These needs may be driven and defined by the activity director/department based on the participant’s feedback within or outside organizations.
  • CPE activities may describe or explain complementary and alternative health care practices. As with any quality CPE activity, these need to include discussion of the existing level of scientific evidence that supports the practices. However, education that advocates specific alternative therapies or teaches how to perform associated procedures, without scientific evidence or general acceptance among the profession that supports their efficacy and safety, cannot be certified for DCPE-ZU - Credit.
  • Should be non-promotional in nature.
  • Use learning methodologies and format(s) appropriate to the activity’s educational purpose and/or objectives.
  • Use evaluation mechanisms to assess an activity’s quality and relevance to its purpose and/or objectives.
  • The departments must follow the policies, procedures and formats as set forth by ZU DCPE.
  • The department has to abide the DCPE-ZU Commercial support policy.
  • ZU DCPE will charge a fee for its services. This fee and the termsfor its payment will be mutually agreed upon in the agreementdescribed above.
  • The activity must comply with ZU Policy on FullDisclosure.
Requirements for a CPE facilitator/ speaker must meet for accreditation
  1. Expertise in the specific subject area.
  2. Knowledge of practice issues and problems related to the subject matter.
  3. Credibility and high regard by the professional community at large.
  4. Experience in teaching methods and learning strategies.
  5. Appreciation for and application of adult learning theory.
  6. Ability to address the learning needs of the target learners.
  7. Ability to deliver education in compliance with current professional codes, standards, laws, or regulations governing CPE, continuing professional development, and independent medical education.
  • To conduct a Live Scheduled Activity (LSA) the facilitator must submit the following documents to the DCPE-ZU at least 6 weeks prior to get the CPE approval;
  • ZU CPE Activity form
  1. CV of the facilitator
  2. Power point presentation/ abstract of the proposed activity (to evaluate the content and relevance of the material)
  3. Any educational material (from website/journal) to be shared with the participants
  • For Regularly Schedule Series Course Directors, Planners and Departmental Coordinators are required to participate in an annual planning Regularly Scheduled Series accredited for each academic year. The educational planning process entails:

The yearly submission and approval of an application to the DCPE office along with the CVs of the facilitators/ activity director must be done. This application must link identified educational needs with a desired result, use needs assessment data, and declare a global objective for the RSS. The applications for the reaccreditation of RSS for the upcoming year must be submitted annually at the end of each year.